A blog by Oleg Shilovitsky
Information & Comments about Engineering and Manufacturing Software

Security and permissions are showstoppers to adopt search

Security and permissions are showstoppers to adopt search
Oleg
Oleg
25 June, 2014 | 2 min for reading

search-top-secret

Search and information discovery is a big deal these days. Inspired by Google and other web search giants, we want information at our fingertips at the right time. I’ve been following topic of search long time. You can jump on few of my previous articles about search – Oslo & Grap – new trajectories in discovery and search; Why engineers need exploratory search? and Pintrest will teach CAD companies to search.

You may think cost and complexity are top problems of search technologies. Crunching lots of data and connecting relevant information requires application of right resources and skills. You will be surprised, but there is one more element that drives low adoption of search in manufacturing companies – security.

Information age articles Enterprise search adoption remains low – survey speaks about survey done among 300 Enterprise IT professionals conducted by Varonis Systems. According to this survey – enterprises are afraid good search solution will allow to people o find information with no permission. Here is the passage which explains that:

The respondents were surveyed at two major security-themed industry events, the RSA Conference in February and Infosecurity Europe in April. When asked to choose the biggest obstacle to enterprise search adoption, 68% cited the risk of employees locating and accessing files they should not have permission to view. Further, even if an enterprise search solution perfectly filters out results based on established permissions, the majority of respondents indicated they are not confident that their organisation’s existing permissions are accurate. Additional obstacles to enterprise search adoption most commonly cited were accuracy of the results (36%), end user adoption (29%) and the ability of solutions to scale enough to index all the data (24%).

It made me think about complexity of manufacturing companies and enterprise organization in general. Established permissions are part of the story. The search results permissions are as good as data that enterprise systems are supplying to search software. GIGO (Grabage in, Garbage out). For many IT organization, management of security and permissions is a big deal. Think about typical manufacturing company. Tomorrow, search system can find all CAD files that were occasionally copy/pasted in different locations and shared between organizations outside of existing PDM/PLM tools. What else, multiple “publishing solutions” created variety of published copies in different formats. Add SharePoint and similar technologies sometimes adopted by divisions against approvals of central IT. Good search solution can be a litmus test to many IT organizations.

What is my conclusion? Manufacturing enterprises are complex. As I described, it driven by strategic, political and cultural lines. Search is disruptive technology that has a possibility to cross these lines and expose many elements of corporate IT problems. So, once more, we learn that only mix of technological and people skills can solve the problem. Strategists and technologist of search vendors should take a note.  Just my thoughts…

Best, Oleg

Recent Posts

Also on BeyondPLM

4 6
2 January, 2022

Happy New Year! 2022 is here and now it is a great time to share some of my thoughts about...

30 May, 2010

I read an interesting note from Autodesk Labs. Inventor 2011 now available for trials via the cloud. It made me...

14 August, 2015

The roots of traditional PLM systems are in mechanical CAD systems. As a result, these PLM systems always had some...

24 August, 2009

Short prompt. I’m reading the article “Microsoft Outlook sets its sights for Mac”.“Microsoft is offering Outlook on Mac to enterprises...

18 August, 2020

Cloud and SaaS are changing PLM software. The new technology makes SaaS PLM easily accessible and available instantly to customers....

18 July, 2013

There is one project in data management everybody tries to avoid: legacy data import. It’s one of the most complicated,...

14 October, 2010

Few days ago I had a chance to speak with Hardi Meybaum of GrabCAD. We spent almost two hours speaking about...

19 August, 2019

When it comes to engineering and manufacturing companies, Excel is usually quoted as one of the most widely used tools....

4 November, 2016

I was taking Uber ride from the hotel in Plymouth, Michigan to Detroit airport yesterday coming back home from CIMdata...

Blogroll

To the top